Specific requirements
1. Ensure that the grant award process, grant
assessment, award, and disbursements are in line with USAID procedures. Support
the Grants Manager to conduct subcontract pre-award determinations. Review
existing processes and provide guidance on the pre-award responsibility,
determination processes, and required documentation, including reference
checks, organizations’ formal registration, applicant’s audited financial
statements, and copies of grantees’ and subcontractors’ policies and
procedures, etc.
2.
Negotiate initiation of grant
agreements. In close consultation with the long-term technical team and
monitoring and evaluation specialist, provide inputs relating to the submitted
proposal, and ensure that outputs comply with the terms and conditions of the
awards.
- Support the Grants Manager to manage grant award files and subcontractors files in accordance with Chemonics’ filing system. Ensure that all files contain the critical elements for awarding and monitoring grants or subcontracts, including signed certifications, memoranda of negotiation, required applicable standard provisions, environmental impact assessments, and marking and branding plans, etc.
4. Review existing processes and provide
guidance to grantees and subcontractors on their financial management,
including analyzing and assessing compliance with budgetary and financial management
of grants, reviewing monthly financial reports, verifying cost share, conducting
audits, and paying invoices, etc., to ensure that they comply with USAID
regulations.
- Review how grantees and subcontractors handle procurement including source, origin, nationality issues, and disposition of equipment, as well as provide guidance on best practices to grantees on these processes.
6.
In collaboration with the Grants
Manager, prepare subcontract and grant closing documentation, including asset
management, final payment, tax exemption, etc., and ensure that these comply with
USAID regulations.
7.
Assist in assessing the
training, technical assistance, and commodity needs of potential grantees and
government partner agencies and, in particular, establish controls for
expenditures and reporting on use of funds related to these needs.
- In collaboration with the Grant Manager, work with project office staff involved with grants and subcontracts, including technical staff, accounting/finance staff, and others to confirm that there is a shared understanding of roles and responsibilities. Coordinate with the M&E Specialist on reporting requirements and how grantees and subcontractors are contributing to the PMP and M&E plan.
9. Serve as an effective liaison between
project staff and local grantees to ensure that they are provided with suitable
technical advice and assistance to complete their proposed objectives.
10.
Work
closely with the Grants Manager and DCOP, and other team members as
required on all other matters relating to local grants and subcontracts.
Qualifications
- Bachelors or equivalent degree from a reputable university
- Five years of experience
- Good English speaking and writing skills
- Good Accounting skills
- Good understanding of USAID regulations
- Previous USAID or other international donor experience preferred
- Strong inter-personal and communication skills are desired.
Interested applicants for this position
are requested to send a cover letter and resume (references will not be
contacted prior to the interview) to us.chemonics@gmail.com
as soon as possible but no later than 22 February 2013. Please indicate the position in the subject
line. Only the strongest candidates will
be contacted. No telephone inquiries.